Paul Joslyn.
Agreed.
Alternative site for committee meetings. The possible site at Woodley is a ‘self help’
facility and the building is locked at 22:00.
The Waterside Centre has a number of committee rooms available and Joe Dray
offered to check out what was available and also the cost etc
Action: Joe Dray
There were no comments apart from the need to proof read and spell check. They can then be presented to the 2008 AGM
Action: Secretary
Flying times: After due consideration by the committee it was agreed that we should not raise the issue with our landlords as it might have a detrimental effect. It was agreed that some form of flexible timings in relation to the days on which flying could take place would be unworkable.
Car parking: This remains an issue, particularly if the parking restrictions are altered to prevent parking in the road during the day. It was agreed to ask the landlords whether there was any space available where the ground staff have their containers.
Action: Secretary
Events at site: It was raised at the AGM that we had only short notice of events that took over the site. Despite previous approaches and agreement from the managing agents the club still did not receive notification in advance. The Secretary agreed to raise again with the managing agents and Dave Grey offered to call in at the security office to see wheat information they had.
Action: Secretary and Dave Grey
2.4GHz radio: It was noted that Futaba had recently alerted users of certain of their systems to a potential problem with a few of their modules. It appeared that the extent of the problem was very limited, but it was agreed to promulgate the information to members via the notice board and website.
Abbey Rugby Club would be interested in the club using their field. The Chairman and Dave Belcher are familiar with the location and have had some initial discussions with the rugby club. The field would principally be available in the summer during the non-playing time. The site is most likely to be suitable for Park Flyers and some slightly larger electric models. There is a problem with one of the neighbours and it would restrict the overall flying area.
There are car boot sales held at various times and the rugby posts do remain up all the year. However the general view was that it was worth pursuing and that we should try to arrange a trial for one season at a reasonable fee. We would then be able to gauge the likely usage and any problems that might arise.
There was considerable discuss about how much we might offer for use of the field. One of the issues being that we pay only a nominal; rent for our existing facility and so any fee was likely to appear high when presented to the membership. Initially it was suggest that our maximum should be £100, but after further discussion it was agreed that it was better to leave to the discretion of the negotiators rather than restrict to a fixed fee.
The Chairman agreed to pursue and email the club’s proposals to the rugby club for a trail period until September. The trail would be restricted to certain types of model. It would probably also be possible to use the site during the week.
Action: Chairman
Dave Belcher informed the meeting that he had set up an email address for those looking to find out who else was flying during the week. There was discussion about alternative systems, but it was agreed that the email address should be trialled as it has considerable merit in informing people of when there will be someone at the flying field. Instructions will be circulated in the newsletter only.
Action: Dave Belcher/Paul Joslyn
Guest speakers. There was a discussion about the way in which the club organises guest speakers. The main issue was whether the current arrangements where it is done on an ad hoc basis by those who either had contacts or knew of people who they might approach were satisfactory. It was agreed that we should continue with the present arrangements
There can be difficulties in contacting guest speakers and even more difficulty in arranging a suitable date with them. It was acknowledged that it was unlikely that we would be able to arrange a guest speaker for every meeting.
Events. An outline programme was then drawn up consisting of some events at the club house and some guest speakers subject to being able to contact them and arrange a suitable date.
5 Feb Toy plane evening
19 Feb ? Robot Birds
4 March Concours part 1
18 March Auction
1 April Wacky flyers Dave B will explain
15 April Model drop in surgery
7 May at field. Concours part 2 where planes to be flown.
Competitions
1 March differential speed
5 April high/low
4 May Vintage
31 May Team event
26 July 1 min power then duration
(Please note at the committee meeting we agreed competition on 28 June, but the field will be closed for the regatta and so I have removed this from the list)
It was agreed that the club should try to run a coach to Cosford on 19 July. To be discussed again at next committee meeting.
Membership It was agreed that club joining should be regarded as closed until May as per agreed procedures.
Church hall the rules have now been finalised, but there are no particular changes which will affect our use.
Field maintenance The treasurer reported that the cost of maintenance of the field had risen by £75 over the last few years but this had not been reflected in a rise in subscriptions.
Club assets The chairman raised the question about how the club assets would be disposed of in the event the club were to fold at some time in the future. Whilst there is absolutely no suggestion that that is likely at present, it is important for clubs to have arrangements in place where the assets are significant. It was agreed that this should be an item for the agenda at the next committee meeting.
Action: Secretary
This will be for the incoming committee to agree at the AGM.
The meeting closed at 21:50