1)      Apologies received from Tony Roberts, Dave Belcher, Jack Bishop and Paul Joslyn.  The secretary was reminded to change the distribution list to include Paul Joslyn in the circulation.

2)      Matters arising Old Warden trip is going ahead and the cost is £15 per ticket.  See elsewhere on the web site for information.

3)      Flying Sites.  A possible site at Mapledurham has been identified and Tony Roberts has been discussing with the agent for the estate.  This is a strip used by full size aircraft and some reassurance about the working of such a site may be needed by the operators of the full size aircraft.  Sight of the insurance policy may also be required by the agent.  This can be arranged and an explanation of the insurance arrangements given to the agent.  The basic principle is that insurance is for each individual rather than for the club.  Affiliation to the BMFA also give the club some indemnity for the activities of the club.  It can be explained that it is a condition of membership of the club that people are also members of the BMFA.  The majority pay their BMFA subscription through the club.  Those who make other arrangements for their BMFA membership are required to show proof of their membership when renewing their club membership.

A trial of the site had been proposed and interim permission for trial purposes had been granted by the agent. Dates for a trial were suggested, including 2^nd or 6^th June with back up dates of possibly 16^th or 20^th June.  It was agreed to ask Tony to discuss with the agent which would be the most suitable date and to invite him to attend a trial so that he could judge the noise levels of models.  The secretary was to email Tony Roberts.

It was agreed that should the club be successful in negotiating a new site, whether it be this site or another, the flying site rules would include a requirement for all models to be noise tested prior to their first flight at the site.  All models would be required to meet the noise limits as set out in the BMFA handbook. A certificate would be issued which would include the type of engine and propeller type and size with which the model was tested.  Any changes to the combination, such as changing the propeller size, type, or make would require the model to be retested before being flown again.  It would be perfectly acceptable for the model to be tested with several different propellers so that the owner has the options, provided all combinations meet the noise requirements.  The certificate and record kept would show this range.

4)      Club policy on promotion of welfare and care of children and vulnerable adults  Since the previous meeting the secretary had discussed the details with the BMFA to clarify which forms would need to be completed.  This had been clarified and the forms will be distributed to the club instructors in early July.  Identification in the form of a passport, driving licence etc will need to be shown to Martin Dance, Ron Perkins or Andrew Stretton for completion of the first part of the form.

5)      Employers liability insurance  The secretary had discussed at length with the BMFA the basis for providing ELCI.  The points raised with the BMFA relate to the application of legislation which uses the same definition of employment as in the Employer Liability Insurance Act.  The secretary expressed concern that legislation does not allow selectivity and that if it is accepted that a club is an employer as defined in this Act then the principle in law is that it is accepted that any other legislation using the same definition also applies.  The BMFA stated that they would raise with the insurance brokers the basis for their assumption and whether the insurance should really be a type of third party insurance.  A response from the BMFA is awaited and the secretary agreed to follow this up.  The full discussion with the BMFA is not set out here, but if anyone wishes further information please contact the secretary.

6)      AOB  Meetings are now at the field.  The hall is closed during June and so if the weather is inclement for the meetings they cannot be transferred to the hall.  The committee agreed that enquiries should be made to establish whether the hall was now a non-smoking building.

Members are reminded to check the dates when the flying field will be closed for regattas.  Dates are at the flying field and on the website.

The next committee meeting will be 22^nd July at the Woodley Centre.

The meeting closed at 21:45